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The Victorian Commission for Gambling and Liquor Regulation (VCGLR) is the independent statutory authority that regulates Victoria's gambling and liquor industries.

Our vision is that Victorians and visitors enjoy safe and responsible gambling and liquor environments.
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Wholesales data reporting

Some Victorian liquor licensees must collect and report information about their annual wholesale transactions to other Victorian licensees. Read more to find out how and when to report.

A wholesale transaction is one that involves the sale of liquor to another licensee. If you do not undertake wholesale transactions, these reporting requirements do not apply to you.

If you hold any of the following licences, you must report wholesale transactions. Licences include:

  • pre-retail licence
  • wine and beer producer's licence
  • limited licence, including:
    • renewable limited
    • temporary limited
    • major event licence.
What do I need to report?

Licensees are required to report the following*:

  • the licence number of the licensee to whom the liquor is supplied
  • the postcode of the premises to which the liquor is delivered
  • the type of liquor* supplied, being low strength beer, medium strength beer, heavy strength beer, wine, fortified wine, spirits, ready to drink spirits and cider
  • the volume in litres of each type of liquor that is supplied, including:
    • if beer is supplied, the volume supplied in a container with a capacity of
      • 48 litres or less; or
      • more than 48 litres
    • if wine or fortified wine is supplied, the volume supplied in a small container, large container or bulk**
  • the dollar value of each type of liquor supplied.

* Requirements may alter each financial year

** The Liquor Control Reform (Wholesale Liquor Supply Information) Regulations 2015 (PDF, 105KB) provides definitions of types of liquor as well as definitions of small, large or bulk containers.

What format should I report it in?

Wholesale sales data must be reported in a form approved by the VCGLR.

We are currently working on an updated portal to allow licensees to report this data. More information will be provided once finalised.

Full details on the information to be reported is available under 'Record keeping requirements' and the Regulations (PDF, 72KB).

How do I report?

Reporting must be done via the online portal.

The VCGLR is currently updating the portal to incorporate feedback from last year's reporting process.

This is currently being finalised and will be published once completed.

Reporting deadline

The reporting period runs from 1 July through to 15 August.

Are there any exemptions?

Some small businesses are exempt from the requirement to report. Exemptions apply to independent producers that produce less than:

  • 8,750 litres of spirits
  • 28,500 litres of wine
  • 100,000 litres of cider
  • 100,000 litres of beer in a financial year.

If you exceed the limit in one liquor category, you must collect and report information about all of your wholesale liquor transactions. Exemptions do not apply to importers.

More information

Use the wholesales sales data portal to report your wholesale transactions

Page last modified 
8 June 2017