Wholesale data reporting 2018-19

Throughout July and August, some Victorian liquor licensees are required  to collect and report on their annual wholesale transactions to other Victorian liquor licensees.

If you hold any of the following licences you may be required to report:

• pre-retail licence
• wine and beer producer's licence/producer’s licence
• limited licence, including:​
  • renewable limited 
  • temporary limited 
  • major event licence. 

To find out if you are required to report transactions or are exempt from reporting requirements, please visit the online portal.

If you are exempt from reporting requirements, you still need to register this so we know not to contact you again.

Those licensees that are required to report wholesale data will need to provide the following in CSV format:

• the licence number of the licensee to whom the liquor is supplied
• the postcode of the premises to which the liquor is delivered
• the type of liquor supplied, being low strength beer, medium strength beer, heavy strength beer, wine, fortified wine, spirits, ready to drink spirits and cider
• the volume in litres of each type of liquor that is supplied, including:
  • if beer is supplied, the volume supplied in a container with a capacity of 48 litres or less; or more than 48 litres​
  • if wine or fortified wine is supplied, the volume supplied in a small container, large container or bulk
  • dollar value of each type of liquor supplied. 

Why do I need to report these transactions?

Reporting is a requirement of the Liquor Control Reform Act 1998. 

Failure to report information required under the Act may be a contravention of the Act and grounds for disciplinary action.

When do I need to report these transactions?

The portal to lodge your report opened on 1 July 2019 and runs until midnight 15 August 2019.

New Wholesale Sales CSV Builder

To assist with creating a CSV file in same format as the template, the VCGLR has developed a new application that provides a user-friendly method for creating the CSV file.

The Wholesale Sales CSV Builder (XLS, 424 KB) (XLS, 396 KB) allows you to more easily create the required CSV file that must then be uploaded to the Wholesale Sales Data Portal.

Click the button below to find out more.

FAQs are available here (PDF, 112.82 KB).