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The Victorian Commission for Gambling and Liquor Regulation (VCGLR) is the independent statutory authority that regulates Victoria's gambling and liquor industries.

Our vision is that Victorians and visitors enjoy safe and responsible gambling and liquor environments.
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Wholesale data reporting

The 2019-20 wholesale liquor sales data reporting portal is now open and relevant licensees are legally required to report their wholesale liquor sales data by no later than midnight 15 August under the Liquor Control Reform Act 1998 via the Wholesale liquor portal unless exempt.

Failure to do so may result in disciplinary action.

Although, the legal reporting deadline of 15 August 2020 still applies, we recognise the coronavirus (COVID-19) has created challenges for the industry. The wholesale reporting portal will remain open and accept reports from licensees up until midnight 31 August 2020 AEST, to ensure all licensees can report their 2019-20 data.

A wholesale sales transaction is when one licensee supplies liquor to another licensee in their capacity as a licensee.

This data helps the Victorian Government estimate the alcohol consumed across Victoria and informs the development of alcohol related harm minimisation policies.

What do I need to report?

Licensees are required to report the following*:

  • the licence number of the licensee to whom the liquor is supplied
  • the postcode of the premises to which the liquor is delivered
  • the type of liquor* supplied, being low strength beer, medium strength beer, heavy strength beer, wine, fortified wine, spirits, ready to drink spirits and cider
  • the volume in litres of each type of liquor that is supplied, including:
    • if beer is supplied, the volume supplied in a container with a capacity of
      • 48 litres or less; or
      • more than 48 litres
    • if wine or fortified wine is supplied, the volume supplied in a bottle, in a cask or in bulk**
  • the dollar value of each type of liquor supplied.

* Requirements may alter each financial year

** The Liquor Control Reform (Wholesale Liquor Supply Information) Regulations 2015 (PDF, 72KB) provides definitions of types of liquor as well as definitions of bottle, cask and bulk containers.

What format should I report it in?

The VCGLR has designed a template to collect wholesale transactions made in the 2018– 19 financial year. It is available on our website here through the wholesale data portal, and is the same as the 2017-18 template.

Please visit our wholesale data portal to report your data.

Full details on the information to be reported is available under 'Record keeping requirements' and the Regulations (PDF, 105.25 KB).

 

 

How do I report?

Reporting must be done via the online portal.

Download the FAQs (PDF, 502.95 KB) for more information on the reporting process.

Reporting deadline

Licensees must submit their data or exemption by midnight on 15 August 2019. 

The portal will open for submissions on 1 July 2019 and close at midnight on 15 August 2019.

Are there any exemptions?

There are some licensees that may be exempt from this reporting requirement. To find out if you are exempt or to register as exempt, please visit the wholesale data portal.

Exemptions do not apply to importers.

Please note: registering your exemption will ensure that we know not to contact you again regarding the 2018-2019 reporting period.

Producer’s Licensees

There are some licensees that may be exempt from this reporting requirement. To find out if you are exempt or to register as exempt, please visit the wholesale data portal.

Exemptions do not apply to importers.

Please note: registering your exemption will ensure that we know not to contact you again regarding the 2018-2019 reporting period.

More information

Use the wholesale sales data portal to report your wholesale transactions

Page last modified 
1 July 2020